Office Manager/Registrar (part time)
Frequent Flyers® is a Boulder, Colorado, non-profit aerial dance company seeking an Office Manager/Registrar. The Office Manager/Registrar manages day-to-day office activities, including: student registration for classes, database management, volunteer management, and more for this fast-paced nonprofit organization. Position is approximately 30 hours per week, except during the annual international Aerial Dance Festival the first two weeks of August, when the position may increase to as many as 40 hours and include weekends. Wages DOE and range $12-14/hr. No benefits. Hours sometimes change based on the studio schedule, but will include evening hours and some weekends. This person is supervised by the Director team and collaborates with other staff members.
Specific duties include, but are not limited to, the following:
General Office
- Answer phone calls and emails, check messages and respond promptly and appropriately
- Handle routine correspondence with vendors, students, parents, and the general public
- Manage and update tracking spreadsheets, informational documents, and donor database
- May be asked to assist with special projects
- Builds all classes and events in MindBody Registration
- Tracks payment plans, scholarship applications, and manages the work study students
Aerial Dance Studio Support:
- Assist students with registration and prepare rosters for each class
- Track waivers/legal forms for students
- Assist with scheduling private lessons, birthday parties, and other private classes
- Serve as a key member of the team in communicating with students and parents
- Assist with coordination of maintenance and cleaning needs
Staffing Front of House Performances:
- Evening and some weekend availability will be required to assist with front-of-house for performances, including organizing and managing volunteers
Aerial Dance Festival:
- Assist with logistics for the summer festival, including scheduling volunteers, coordinating student schedules, communicating with teachers and proctors
Minimum Qualifications:
- Office Admin needs to be a “people person” who enjoys interacting with a wide variety of people
- Resourceful, organized, and flexible enough to work in a fast-paced environment with shifting priorities
- Excellent spoken and written communication skills
- Good Customer-Service Orientation
- Strong organizational skills and attention to detail
- Proven skill with Microsoft office (Excel and Word) and MindBody registration software, and capacity to learn and master new software (DonorPro)
- Minimum of 2 years experience in a similar position or environment preferred
- Requires the ability to lift and carry up to 50 lbs., as well as a valid driver’s license and vehicle
- Critical thinking skills and creative problem solving
- Ability to work independently when necessary, while also contributing to the team
Send resume and references to: jobs@frequentflyers.org No phone calls please.